Rejection email for interview ตัวอย่าง

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Ẻ 1 - �ͺ�س��͡�� ��С�þٴ��������������

Thank you very much for offering me the opportunity to join PMI as Supply Chain Manager. I sincerely appreciate you taking time to interview me and to share information on job description and your company.

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Thank you for the time and effort you spent considering me for a position as Supply Chain Manager. I appreciate your time and effort. I am grateful for your offer.

Ẻ 3 - �ͺ�س㹢���ʹ� �������ɳ�... Ẻ�Ѵ�����駹��������Ҵ͡���

Thank you very much for offering me the position of Properties Agent for your office in Phuket. I appreciate your discussing the details of the position with me and giving me time to consider your offer. I also enjoyed meeting with Mr.Van Vkiet, the current Properties Agent in Phuket.

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After careful consideration, I do not feel it is the best fit for me at this time and decide not to proceed with future interview.

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After careful consideration, I really have difficulties in commuting to Ladkrabang Industrial Estate every day. I decide not to proceed with further interviews for this position.

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After much thought and careful deliberation, however, I have decided not to accept your offer.

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It was a difficult decision to make, but, I have accepted another opportunity that is more in line with my skills and career goals.

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You have a fine organization and there are many aspect of the position which are very appealing to me. However, I believe it is in our mutual best interest that I decline your kind offer. I have decided to accepted a position as Sale Director for a small company located in Tokyo. This has been a difficult decision for me, but I believe it is the appropriate one for my career and family at this time.

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I wish you the best continued success. I hope our paths will cross again in the future.

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Again, thank you for your time and consideration.

Ẻ 3 - �ͺ�س�� Ẻ�����������Ҵ͡���

I want to thank you for the consideration and courtesy given to me. It was a pleasure meeting you and Mr. Prasert, the Head of Operations.

��ǹ��Ǫͺ�����¹Ẻ����״����� �ç����� ����ҹ�Ѻ㨤������� �ѧ䧡��� ���Ф������Ըա����¹��Ф����ͺ�������͹�ѹ ��� mix & match �ѹ�ͧ�ФР

"Darren Dewrance went above and beyond my expectations in sourcing me my perfect role. I was kept in regular communication with Darren and he worked extremely hard on securing my dream job."

Russell Sealy, Candidate

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• Submit Vacancy
• Why Use Aaron Wallis
• Advice
  • Recruitment Planning
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    • How To Interview
    • Guide To Hiring Staff
    • How Many Candidates To Interview
    • Interview In 60 Minutes
    • The Importance Of Selling To Candidates At Interview
    • How To Conduct An Competency Based Interview
    • Interviewing Entry Level Salespeople
    • Cultural Fit Interviewing
    • Seven Ways To Conduct Brilliant Interviews
    • How To Conduct A Panel Interview
    • How To Relax Candidates In A Sales Interview
    • How to Facilitate Telephone & Zoom Interviews
    • Value Based Interviewing
    • Design Values Based Interview
    • Topgrading Interview Technique
    • Logic Interview Questions
    • How To Conduct A Video Interview
    • How To Not Lose The Best Candidates
    • How To Offer The Right Salary
    • Interviewing Sales Managers
    • Second Interviewing
    • How To Give Candidate Interview Feedback
    • The 7 Habits of a Highly Effective Interviewer
    • Devising Sales Job Offer Letters
    • Job Rejection Letter Sample
    • Exit Interviewing
  • Interview Questions
  • Managing Sales Teams
• Services
• Customer Reviews

Whether you are a small business owner or a large corporation, ensuring that every candidate gets a response within a few days of their interview is essential.

Rejection letters or emails are a necessary part of the recruitment process. They should be written professionally and courteously with, ideally, some personal detail and perhaps tips for the future. This article contains information on what to include and samples of short and detailed rejection emails or letters.

Example of a Short Rejection Email

Dear [ Applicant’s Name], Thank you for your interest in the role of [Position Name].

Unfortunately, your application has been unsuccessful at this time.

We appreciate the time and effort you placed into your application and enjoyed meeting you.

Regards, [ Your Name ]

Above is the simplest form of a job rejection letter. But read on to improve your process:

Unfortunately, not everyone you interview during recruitment will be right for your business. For whatever reason, there will always be cases where the applicant just isn't right. Time is valuable in business, but there is a range of reasons why you should respond to candidates with a simple rejection letter. Here's our guide to rejecting applicants and a sample letter for you to use for your candidates.

Click the link to see an example of a

Why is it worth writing a rejection letter?

Rejected applicants should still have a good opinion of your business:

Even if a candidate doesn't meet your requirements, it's important to treat them with respect to avoid them spreading negative comments about your company. In a similar vein of thought to customer service interactions, a bad experience is far more likely to be shared than a good one.

It can save you time:

Candidates who have invested time in a job vacancy will often reach out to employers who they have not heard back from. A simple interview rejection letter can save valuable time by letting candidates know where they stand.

Candidates may be right in the future:

Often when an applicant isn't suitable for a current position, they could be ideal for another role presently or in the future. This is particularly important in specialist fields, as these industries are small worlds where you will likely interact with the same person again.

Rejection letters are easy to write:

A simple response can be written and posted within minutes, and candidates are usually satisfied with one simple, constructive piece of feedback that they can take into the future.

View a full job rejection letter sample in your browser here.

Things to consider:

All applicants want from a rejection letter is a piece of constructive criticism that will help them in job applications for the future. When interviewing a candidate or reading through an application, it can be good practice to already think of that one piece of constructive criticism you can give if you have decided they are unsuitable for the position.

There will be occasions when you want to put more time and effort into writing a rejection letter, which is to be expected. Examples of these times can be:

• An applicant where you have a personal relationship already – Often it can be worth going into a bit more detail why they are not suitable for a position with candidates who you deal with regularly. In these cases, a phone call can often be more appropriate.
• Lengthy recruitment processes – For a vacancy with a series of rounds, e.g. first, second and third interviews, it is usually worth writing a more personal rejection letter. If a candidate has passed a series of rounds it will probably be someone you could consider in the future!
• Someone who has obviously invested a lot of effort – Candidates who have travelled a long distance or have had to invest a lot of time into an application should deserve a more detailed rejection letter than someone who has failed on the first round due to a psychometric test. This is common sense but goes back to the idea that you want to give people who could talk about your business a good experience, even if they have been rejected.

Should a Rejection be a Letter, email, or phone call?

In this day and age, the majority of rejection letters are sent through email. After all, over 90% of job applications are sent through a website or email anyway!

However, usually, in particularly formal cases, there can be occasions where a letter can be sent through post to an applicant's address. This can happen when an application has to be sent through a letter in the first place.

A phone call is most suitable for a candidate who has invested a lot of effort into the recruitment process. The same best practices apply to rejection phone calls, where it's important to have at least one piece of constructive criticism in mind and to thank the applicant for the time they have spent getting to know your business. Make sure to end the call positively and field any questions they might have about where they went wrong.

What's the best timing for sending a rejection letter?

A common misconception with sending rejection letters is that you must wait a given period after the application or interview to treat the candidate respectfully. Employers often think that if they send a rejection too quickly, candidates will feel down that they haven't had sufficient consideration.

However, in most cases, you will know relatively quickly whether a candidate is a good fit or not for the position. During these times, you will have an immediate reason why they don't fit the job, e.g., failing a required skills test, not having a relevant qualification, or having too little or even too much experience. As long as you pass this reason over to the candidate, there's no reason why you can't send the rejection letter even the day after an interview or application.

There will be cases where you need to discuss with your colleagues or deliberate over a candidate, and this process can be as long as it needs to be. For particularly long decision-making periods, it can be a good idea to send a simple response to candidates to thank them for their time and to ensure them you will get back to them after you have made a decision.

Rejecting an internal candidate

For many vacancies, the position will be advertised both internally and externally for applications. Rejecting a candidate who is already part of your business can be a special case, as it's important to treat them with as much respect as possible to make sure they are still happy in their current position. Often it can be worth following up a letter with a quick one-to-one meeting to ensure them they are still valued in your organisation. Tell them why they were unsuitable for the vacancy and how you will help them with their personal development in the future.

Rejecting a candidate based on 'cultural fit'

'Cultural fit' in recruitment can be a controversial area, as it often comes across as an employer just picking an excuse out of the bag if they can't put their finger on why someone isn't right. Despite this, recruiting someone who is going to fit into your organisation and get on with people is a crucial element of the job and shouldn't be underestimated. When rejecting a candidate based on a personal element, it's important to be careful in how you say or write it, as you can open yourself up to discrimination claims if you're not careful.

When scrutinising candidates based on cultural fit, our best advice is to refer back to your organisation's values and think carefully about how you say why they wouldn't fit. Often there will be other reasons for rejection, and it might just be easier to state something other than 'cultural fit'.

Finally, if you are recruiting and you feel you are struggling to find the right fit for a vacancy, get in touch with Aaron Wallis Sales Recruitment.

Example of a Longer Rejection Letter

------------

Dear [candidate],

I hope this email finds you well. I wanted to reach out to thank you for applying for the [position] at [company] and for taking the time to interview with us. Your enthusiasm and passion for the role were evident during the interview process, and we appreciate your effort in preparing for the interview.

Unfortunately, after careful consideration, we have decided to move forward with another candidate for the position. While we were impressed with your skills and experience, we ultimately felt that the other candidate was a better fit for the role and our team.

We understand that receiving a rejection can be disappointing, and we want to assure you that this decision was not made lightly. In addition to evaluating your skills and experience, we also considered your fit with the team and your potential for success in the role.

Although we will not be moving forward with your application now, we encourage you to continue applying for positions at [company] in the future. If you would like, we would be happy to provide feedback on your application to help you in your job search.

Again, we appreciate your interest in [company] and your time and effort in applying for the position.

We wish you the best of luck in your job search.

Kind regards,

[Your name]

------------

Date published: 24th November 2023

Employers

• Submit Vacancy
• Why Use Aaron Wallis
• Advice
  • Recruitment Planning
  • Interview Best Practice
    • How To Interview
    • Guide To Hiring Staff
    • How Many Candidates To Interview
    • Interview In 60 Minutes
    • The Importance Of Selling To Candidates At Interview
    • How To Conduct An Competency Based Interview
    • Interviewing Entry Level Salespeople
    • Cultural Fit Interviewing
    • Seven Ways To Conduct Brilliant Interviews
    • How To Conduct A Panel Interview
    • How To Relax Candidates In A Sales Interview
    • How to Facilitate Telephone & Zoom Interviews
    • Value Based Interviewing
    • Design Values Based Interview
    • Topgrading Interview Technique
    • Logic Interview Questions
    • How To Conduct A Video Interview
    • How To Not Lose The Best Candidates
    • How To Offer The Right Salary
    • Interviewing Sales Managers
    • Second Interviewing
    • How To Give Candidate Interview Feedback
    • The 7 Habits of a Highly Effective Interviewer
    • Devising Sales Job Offer Letters
    • Job Rejection Letter Sample
    • Exit Interviewing
  • Interview Questions
  • Managing Sales Teams
• Services
• Customer Reviews

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by Rob Scott

Managing Director

About the author

Rob Scott

Rob is the Managing Director of Aaron Wallis Sales Recruitment, a national recruitment agency specialising in sourcing sales and marketing staff for businesses across a broad range of commercial sectors. Before setting up Aaron Wallis, Rob spent ten years at a specialist Sales and Marketing recruitment division of a £0.5BN recruitment group, leaving in 2007 as Marketing & Sales Director to establish Aaron Wallis.

With over 24 years of experience in sales recruitment, Rob is a History graduate with an MBA (Merit) and a PgCert in Management Practice. In 2007, 2009 and 2013 Rob conducted the most extensive surveys of sales professionals in the UK and is a trusted authority in the sales industry. From guiding employers through the recruitment process to helping candidates find their dream job, Rob's advice has been quoted in leading publications such as Business Insider and The Independent, as well as OnRec, which host The Online Recruitment Awards every year.

About the author

Lucy Burrows

Lucy is a diligent and stealthily competitive recruiter passionate about delivering clients’ expectations and helping candidates perform their best in interviews. She thrives on ensuring that the role is suitable for every candidate and hearing about the successes of her placements. Her content is straightforward, easy-to-read advice focused on first interview tips.

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In an industry where people over promise and under deliver, Rob and his teams have consistently provided a high-quality service. It is great to deal with someone that has an excellent understanding of UK industry, and a passion for sales.

Sales Manager, TR Fasteners

George is a joy to work with, and I'd recommend him to anyone seeking that unicorn hire - he found me mine, and I'm delighted!

Director, Education Support

Very professional service and will certainly be in contact for future recruitment.

Director, Blakedown Sport & Play Ltd

I could not suggest anything I would like you to do better. The service you provided materially exceeded my expectations. I would especially like to commend Simon Bonner; he is easily the best recruitment consultant I have ever dealt with. I particularly valued his advice and guidance throughout the recruitment process.

UK Sales Manager, BTS Holdings Limited

Since joining DSGi, Rob has been a supplier of permanent staff and has performed to an extremely high standard, successfully filling 98% of roles he has worked on. If anyone is looking for a good sales and marketing based consultancy with an informal yet professional approach, I would recommend Rob.

Senior Recruitment Consultant, DSG International

Thank you for your dedicated help during the recruitment process - we came to you after unsuccessfully searching elsewhere, and hired, not one, but two! Quick response times, and a really personal approach, without being pushy.

Managing Director, Accora Ltd

Aaron Wallis has continuously provided us with suitable candidates that have been proactively sourced. Having used countless recruitment companies, Aaron Wallis are the only company that I can count on to deliver.

Managing Director, JARK Healthcare Recruitment

Rob is a true recruitment professional that goes the extra mile that I have never experienced from any other recruitment agency before. If you need sales people call Rob or someone in his team, as they really are experts in sales recruitment.

Sales Director, Inside Business

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HR and General Manager, THK

Really good service. Just the right amount of contact and easy to deal with.

HR Manager, Zircon Software Ltd

Understood the type of person we were looking for and good follow ups - not too frequent.

Managing Director, bigHead Bonding Fasteners Ltd

Rob’s knowledge of the recruitment industry and his thoughts and how to make it better for his clients have always been eye opening. I would recommend Rob to anybody who is looking for a professional, knowledgeable and flexible recruitment specialist.

CEO, Friday Ad Online Services

Thanks for all your help during the recruitment process. I have been extremely impressed with Aaron Wallis especially when compared to other agencies we have dealt with. I really felt you grasped the type of person we required and found strong candidates.

UK Sales Manager, Nexcom

Sophie did a great job at understanding our business and our needs, she is extremely professional and we hugely benefitted from her experience and expertise.

HR Manager, The Data Privacy Group Ltd

I really liked the YouTube presentations which made the service seem both simple and accessible. The company came to see me, and my management team, at short notice to present their service and I liked the support and advice that I received about maximising the results from the applicant.

Managing Director, Leisuresec plc

Generally good standard of candidates. Especially liked the personality profile. Overall good value for money and will certainly use you again.

Managing Director, Medicash

I found Aaron Wallis to be very professional and efficient, taking time to understand the role and the type of candidate we were looking for. The candidates they put forward met our criteria and were of a high standard. The service they provided was exemplary and I would have no hesitation in recommending them, and will certainly consider using them again in the future.

HR Assistant, Fischer Connectors Ltd

George came recommended by a colleague and has been a pleasure to work with. He was great at updating us on his progress and ensured a great experience for both client and candidate.

HR Manager, Annapurna Recruitment Ltd

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Chief Financial Officer, Alphametrics

As always we were extremely impressed with Rob's understanding of the role and our specific needs.

Managing Director, Speck & Burke

Giles is highly professional and was a pleasure to work with. He achieves excellent results through his personable skills and tenacity. I have no hesitation in recommending Giles to anyone who considers employing his services.

Commercial Director, G4S Government & Outsourcing Solutions

I have used Aaron Wallis to fill a number of our Sales Development Manager roles and I have found them to provide a very professional service. I will use their services again in future recruitment campaigns.

HR Business Partner, Greene King

I just wanted to thank you for your help with our recruitment process which went very smoothly and has – we hope – found us just the person for the job!

Managing Director, Citrefine International Ltd

George is a rare find in the world of recruitment - communicative without being pushy or over-bearing. He listens and understands what the customer needs as gets to know the business to ensure he provides fully competent candidates who fit.

HR Manager, Big Dug

I can't fault Sam or AW! Sam was a pleasure to work with and provided great support from the start. Sam always provided me with timely updates when required and provided outstanding candidates!

Director, Waste Managed Ltd

Giles Phillips is a rare find in the minefield of sales recruitment; an honest and thoughtful recruiter who considers the needs of both the client AND the candidate to create perfect role matches. I look forward to working with him again in the future.

Marketing Director, City of London Police

We were impressed not only by the quality of candidates you found for us but also the level of information, preparation and qualification you put into the process. You continually kept us informed of each person’s feelings about the process, which is very important but often overlooked. I am looking forward to working with your company again in the future.

Commercial Director, Incentive Facilities Management

Aaron Wallis is an outstanding recruitment agency specialising in high calibre sales positions. I was working directly with Darren Dewrance who went above and beyond my expectations in sourcing me my perfect role. I was kept in regular communication with Darren and he worked extremely hard to secure my dream job. Highly recommended and Thanks Darren for all your expertise and hard work.

1. Sealy, Candidate

George above and beyond to make sure I had everything I need to secure my new role. Outstanding Professional.

1. Kirkland, Candidate

Managed to get me placed within a week! Really friendly and easy to deal with. Always available for a call and my biggest challenge was I was in work at the time I was looking for my next opportunity (which is stressful) but Sam made that easy.

1. Fitzsimons, Candidate

The detail put into the preparation for interviews and the detail of the job description was first class. Rob and Simon in particular are amongst the best I've ever dealt with.

1. Peacock, Candidate

I can honestly say that the time and expertise you gave me was way beyond any other recruitment consultant I dealt with. You are a rarity in your industry.

1. Akers, Candidate

Sophie contacted me about a role explained the details clearly and made sure I was ready for the interview. She kept in touch every step of the way till I started the job. Thank you Sophie for a great experience.

1. Powell, Candidate

Rob was really helpful when I was putting together a presentation for the second stage interview. Overall their communication was great and kept me updated of any progress

1. McGrattan, Candidate

Aaron Wallis Sales Recruitment are a very friendly and professional recruitment organisation who listen to your needs, work with you and act on your behalf which sets them apart from many of their competitors who in my experience are willing to throw anything at you. We discussed my history, my preferences and my wishes - one opportunity was introduced. It was perfect. I start at the end of June.

1. Buckley, Candidate

The service provided by Aaron Wallis has been just great. I was constantly informed about what was going on with the process interview and the agent has always been supportive and kind to me.

1. Colagrossi, Candidate

Sophie has been fantastic and always so attentive, highly recommend.

1. Ashbourne, Candidate

Darren at Aaron Wallis was really encouraging and helpful. He was very responsive and regularly made phone calls to explain the job opportunities available, and guided me through the application process.

1. Brown, Candidate

The Recruitment agent I used, Simon, was extremely helpful and really went the extra mile to ensure all of my questions were answered, and that I felt as comfortable and prepared as possible. Very professional company and would definitely recommend to others. Thank you Aaron Wallis!

1. Callaby, Candidate

Excellent service, very professional and friendly, would and have, recommended Aaron Wallis.

1. Heley, Candidate

Excellent experience. Knowledgeable staff and really went the extra mile. Found my ideal position and I couldn't be happier. Special shout out to Sam and George: who made the process smooth and easy for me. Highly recommend.

1. Pearce, Candidate

I had a very good experience with Aaron Wallis. The company itself is offering great content for all things related to the hiring process. I definitely recommend.

1. Ostermeier, Candidate

The most professional recruitment agency I've ever worked with. Robert Scott was extremely proactive and send me a detailed briefing before each interview, ensuring I was well prepared.

1. Bermant, Candidate

Wanted to say a huge thank you to Simon Bonner who has just helped me secure my new role. He was one of the most professional recruiters I have ever worked with.

1. Marcinkiewicz, Candidate

I would highly recommend thank you to Darren for helping me secure my new job role! Excellent service all round!

1. Thompson, Candidate

Very polite and friendly and was very helpful finding me my next new role.

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Very good advice and support was given during the course of the interviewing process. Potential job seekers would be well advised to use this company whilst looking for their new career.

1. Speakman, Candidate

When talking with Simon you felt relaxed cared to help you find a position that suited your needs

1. Pinder, Candidate

A great recruitment company to work with. Excellent experience with Aaron Wallis through the entire recruitment process. The team was really professional and extremely helpful. Darren was a pleasure to work with. He was friendly, supportive and gave me great advice. Thank you very much!

1. Bauchet, Candidate

Fantastic service, helped me find my ideal job quickly and smoothly. Would highly recommend them.

1. Caine, Candidate

Wanted to say a huge thank you to Simon Bonner who has just helped me secure my new role. He was one of the most professional recruiters I have ever worked with he was supportive really quick at replying and really put me at ease.

1. Marcinkiewicz, Candidate

I had a great experience. Helped me every step of the way to get my new job. Sophie was very polite, kind and helpful!

1. Parnham, Candidate

George Humphries was a complete professional at every point, from our first phone conversation to his “good luck tomorrow” text on Sunday before I started in my new role.

1. Fry, Candidate

Sophie helped me secure a new role I have been searching for. She took her time to explain clear and concisely all I needed to succeed at the interview stage. Thanks again Sophie!

1. Oladejo, Candidate

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1. Rockliffe, Candidate

I have to say coming across and having dealings with Aaron Wallis proved to be very successful. Being highly experienced did not seem to count for much during my job search bit a conversation with Robert Scott gave me a real confidence boost and enabled to get a position at the age of 63. Great service!!!

1. Burgess, Candidate

I had the absolute pleasure of working with George Humphries on finding a placement best suitable for me.

1. Van Der Mescht, Candidate

George is a fantastic recruitment agent and provides a great service. It was a pleasure I thoroughly recommend George to anyone.

1. Beaugie, Candidate

Aaron Wallis (and in particular Rob Scott) have been fantastic throughout the recruitment process, and even a few months down the line, still continues to care. Rob clearly cares about each individual and has a wealth of knowledge and expertise, which shows in the work he does. Each candidate is not just a number, and the support received from Aaron Wallis has helped me get a career which I truly enjoy.

1. White, Candidate

Good swift process with Aaron Wallis, informative regarding the role and the process was moved at a good pace with healthy interaction. Would recommend them to anyone pursuing a change.

1. Bartlett, Candidate

Perfect from start to finish. Simon deserves a shout out. Best recruiter there is. If you need a job, this guy will get you one. He's like the super man of recruiters. Top man, can't recommend him enough.

1. Crisp, Candidate

Less than two weeks after joining Aaron Wallis I was offered my new job. I got a £10,000 rise in my basic salary, car allowance, a laptop and many other perks, which will help to further my career. I definitely would not have found my dream job without the help of Aaron Wallis.

1. Hoy, Candidate

I have to say using Aaron Wallis Recruitment has been nothing but an absolute pleasure. I've used many agencies over the years as the client and the candidate and its not always been a pleasurable experience!

1. Knowles, Candidate

Professional and responsive from start to finish. I would highly recommend. Special thanks to Sophie J for her help and support throughout.

1. Leney, Candidate

Sam was by far the most professional and helpful of any individual I've ever dealt with through a recruitment agency. He was supportive and thorough throughout the process. He definitely goes the extra mile for you. A pleasure to deal with. I would highly recommend him. An asset to Aaron Wallis

1. Wyer, Candidate

Friendly, proactive, communicative. Overall a really positive experience.

1. Houston, Candidate

Simon was knowledgeable on his clients history, background and what their requirements were and he worked around time zones, holidays and a pandemic to get the right result.

1. Tooze, Candidate

I would highly recommend Aaron Wallis Recruitment, Darren was extremely helpful and provided me with plenty of advice and support throughout the whole process.

1. Bretherton, Candidate

The staff at Aaron Wallis were fantastic. Throughout the process, they maintained excellent communication and I always knew where I stood.

1. Owusu, Candidate

Fantastic customer service, communication was brilliant, happy polite people to talk to, made everything a lot easier and smoother. Thank you for all your help getting me back in the work force, Keep up the good work :-)